7 Ways to write better action items productive flourishing electricity quiz and answers

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A routine observation from facilitating workshops and coaching people on issues related to productivity and strategy execution is that the way people are formulating action items simply isn’t helping them. A well-written action item contains a gas is compressed at a constant pressure of enough information to spur you into action rather than just serving as an anchor for you to then remember what needs to be done.

Whether you use a formalized productivity system like GTD or a more intuitive, home-grown way of getting stuff out of your head, there are two discrete phases: capture and process. “Capture” is where you get stuff electricity 101 episode 1 out of your head, whereas “process” is where you actually analyze what you’ve gotten out of your head. This distinction is much like the distinction between drafting and editing; the main goal of the capture phase is to get it out so you can see it, and the process phase is needed so that you can make sense of it.

Our action items are often shorthand codes for our current selves and are gas near me meant just to jog our memory. While this may work for things we might need to do today, what often happens is that a task we mean to do today gets booted into the future. Not to go metaphysical on you, but the person who reads the action item two months from now is a different person, who may not remember what that la gas prices shorthand code meant.

I’ve found that when people write the items as if they were writing them to someone else, they write them the right way. That means their lives are easier in the future when they get to those action 76 gas card payment items, as well as in the now when they see the items and don’t have to do a bunch of guessing about what needs to be done. 3. Use verb-noun constructs at the beginning of the action item and all the way up.

A verb-noun construct tells you what needs to be done to what; it automatically spurs action, which is what we want. In our “TPS Report” example above, adding electricity physics ppt a simple verb like “Draft TPS Report” creates a useful verb-noun construct. You now don’t have to guess what needs to be done; you’re left with figuring out how to do it, which is a substantial improvement.

Another thing to recognize about the power of verb-noun constructs: They make it apparent when you need to chunk a project into doable parts because the immediate question that comes up is “what needs to be done to do that?” If you know that you need to email Mike to ask him to send his QLM Matrix before you natural gas in spanish can finish the TPS Report, then it’s easy to see that the TPS Report is actually a multi-step project with sub-items. What other items are there? Not only that, but the verbs that go in front of tasks and those that go in front of projects are normally different, again giving you a signal about how much work it’ll take to complete the thing in question. 4. If it needs to be done by a certain time, include the “when” in the task.

This one can be tricky, because la gasolina cancion sometimes it’s clear who should do an item and you can make them responsible for it. However, in some cases, you’ll need to assign ownership just so that it gets done. Many managers and leaders fail to understand that if someone else isn’t assigned the item, then by default the manager or leader is responsible for seeing it through, which often isn’t the intent; they want “somebody” to do it.

Many action 10 gases items are meant to spur the action of someone else in the chain of a project; think of a multi-person project as a relay race, wherein one person runs a piece of the race and hands off the baton to the next person. In our example above, Mike’s completion of the QLM Matrix enables the next step in the process, but if he completes it and doesn’t send it, then gas and water mix we have a relay fail. A lot of time is lost by poor handoffs, and days easily become workweeks. (Relays are one of the first things I look for in team workflows because streamlining them yields immediate and lasting gas house gang benefits.)

When handling relays, you can either split the items into two discrete items — e.g., “Update QLM Matrix for Sarah by Wednesday” and “Send Updated QLM Matrix to Sarah by Wednesday” — or develop the internal habit of automatically sending the item to the next person in the chain. Well-functioning teams with effective people usually opt for the latter because they trust each other and the electricity and magnetism study guide answers process. 7. Give context as a comment or note.

Giving context about the task — such as stating why the task is important or giving background information — can help you and whoever gets the task complete it better, and often motivates the person to do it. A whole horde of tasks can often appear as busywork, but knowing where and why your work fits in can be incredibly helpful. You’d be surprised how electricity bill nye worksheet much taking an extra 10 seconds to write a couple of sentences can affect the quality and timeliness of execution.

These steps are listed in a logical, sequential order that’ll help you process each action item. You’ll notice that the order moves from “What needs to be done?” to “by when?” to “by whom?” to “what next?” to “why?” You may not have a “by whom” if you work for or by yourself, but the rest of the steps are still relevant; on that note, many solopreneurs have trouble grade 9 static electricity quiz delegating precisely because they automatically assume that everything that needs to be done needs to be done by them. Writing Better Action Items Is a Practice

Most things that are worth doing take continual practice, and writing better action items is no different. I’ve ingrained these things as habits electricity usage calculator spreadsheet after doing and teaching them for so long and figuring out what works and what doesn’t. Does it take some extra time? You bet. But much more time is usually wasted by poorly formulating action items because they’re not spurring the actions needed to complete them.