Business vocabulary words to use in business writing grade 6 electricity unit ontario


Which words and phrases are best for business writing? While the answer to this question depends greatly on your line of business, it pays to build a professional business vocabulary. Read on for business writing do’s and don’ts, common business English vocabulary, and some examples of the best words to use to spice up your business writing. The Do’s and Don’ts of Business Writing & Vocabulary

Today’s business world runs on information, so remember this quick ABC: Always be concise. This is one of the biggest, most important “do’s” and it is one of the primary reasons for building a solid business vocabulary. Here are some additional tips to keep in mind when writing for business, no matter what the topic.

• Less is More: When it comes to using your vocabulary during the course of business, it’s important to find words and phrases that allow you to express yourself in a concise way. Avoid sentences that meander, get to the point, and send your message.

• Pay close attention to titles, names, and genders: Have you ever received a message in which you were addressed incorrectly? If you have, you know just how irritating it is. From a business vocabulary point of view, an error in someone’s title, name, or gender is incredibly destructive, not to mention embarrassing to you and your company.

• Be professional, courteous, and cordial: Choose business English vocabulary words that are positive, professional, and friendly. In past decades, business writing was quite formal. This is fine for things like job applications and legal documents where every little word is likely to be scrutinized, but overly formal jargon can be jarring and difficult to read.

• When being informal, don’t become unprofessional: It is often appropriate to choose normal, informal vocabulary words to convey messages during the course of business. Stay professional by avoiding off-color jokes, snarky remarks, gossip, and personal comments out of your business communications. Don’t circulate anything – even an email – that you wouldn’t feel comfortable airing in a public forum.

• One H, Five W’s: You should always check and double check your work to be sure that the message you are sending makes sense. The easiest way to make sure you’ve covered all your bases is to follow a business writing rule that originated in journalism. Answer all the questions your audience might have by ensuring How? Who? What? When? Where? and Why? are covered.

• Avoid jargon and “weasel words”: People don’t like to read words that don’t mean anything. Respect your readers’ time by choosing business vocabulary words that leave no room for the reader to question intent or meaning. Plain language is always appreciated.

• Use business vocabulary words that inspire action: Choose words that will spur your readers to take the desired action. Almost all business writing is produced in order to achieve a certain purpose, making a call to action important. Let your readers know what to do to get the right outcome.

• Write once, check twice: No matter what vocabulary words you’ve chosen to use in your writing, do your business a favor and proofread what you have written. Do this twice, preferably once right after you finish and once again a few hours or days after writing, if possible. The brain often skips errors that were made in the recent past but will catch them later. If it is not possible to wait to check your work at a later time, have someone else do the second round of proofreading for you. Little mistakes happen, but people will judge you for them. Nothing is quite so embarrassing as a typo in a document that’s filled with great business vocabulary words and is otherwise perfect.